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Admin Assistant
Title: Admin Assistant
Hours: Fulltime
Contract type: 01 year, extendable
Location: Ha Noi
Salary: Negotiable
Starting time: 15 June 2018
iSEE is a non-profit organization working for the rights of all people, including minority groups. iSEE aims to promote the values of freedom, equality, and tolerance in Vietnamese society.
Working in Hanoi and in a friendly and diverse environment, the Admin Assistant will support all iSEE staff in office & project’s administration and procurement process.
Major responsibility: (More details in the Job Description)
- In charge of Office Administration & Project administration
- In charge of compulsory insurance for all staff
- Manage of flex-office
- Support in implementing M&E
Key requirements: (More details in the Job Description)
* BA Degree – Major in Administration or Library is preferable.
* Commitment to iSEE values, principles and practices in cultural diversity, sexual diversity, human rights based approach;
* At least 01 year at similar job.
* Fluent in English.
* Detail oriented.
For those who are interested in applying for the Admin Assistant position, please send your application (letter of interest and CV with details on qualifications and experiences) to us via email [email protected]
Application form: Only via email
Deadline: 17h00 on 15/05/2018
Result announcement: Via email only to selected candidate
We welcome all applications, regardless of ethnicity, age, gender, sexual orientation, gender identity and expression; candidates that are belong to underrepresented groups are strongly encouraged to apply. The recruitment process is based on fair standards
Job Description
Position: Admin Assistant
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Title |
Admin Assistant |
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Duties |
- In charge of office administration - Working with all staffs at other departments to ensure smooth operation.
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Monitoring and reporting responsibility |
Deputy Director – In charge of Operation. |
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Supervision |
Volunteers (if any) |
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Work Relationships |
- All iSEE staff - Donors - Related partners
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Results and Responsibilities |
* Office - Manage iSEE Reception - Be in charge of iSEE joint social activities and functions - Administer phone calls, couriers and other stationaries requests - Manage office supplies, tenant and cleaning services - Record staff working time/leave - Participate in organizations’ training, meetings and other functions. - Support project’s administration.
* Insurance - In charge of social insurance for all staff (health insurance, compulsory social insurance, unemployment insurance) - In charge of annual health check for all staff - Assist to explore additional health package and support staff (if required)
* Flex Office management/meeting room (4 th Floor) - Development management procedures/system for Flex office - Manage day-to- day operation - Manage the development a business plan for Flex office (with consultants)
* M&E - Support Deputy Director in setting up M&E system. - Perform other M&E functions as discussed and agreed with Deputy Director
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Qualifications |
* Education and skills required - Bachelor Degree, major in Librarian Administration is preferable - At least 01 year of experience in administration - Ability to work independently, take responsibility and finish work on time. - Detail oriented.
* Other skills preferred - Commitment to the values, principles and practices of iSEE including social equality, rights-based access and respect for diversity. - Good leadership and communication skill - Fluent in English
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Contract |
- Labor contract according to the Labour Code - Training opportunities and insurance policies in accordance to iSEE's personnel policy - Competitive salary, negotiable depending on experience and ability to work |