Accounting and Finance Manager

Position: ACCOUNTING AND FINANCE MANAGER
Location: Ho Chi Minh - Vietnam

Position Overview

The Accounting and Finance Manager (AFM) will be responsible for overseeing all aspects of the organization’s finances and accounting initiatives.  The position will report directly to the Country Director (CD) and Global Office/ Regional Office whenever required.  The AFM will be responsible for the overall management of the Finance and Accounting unit. The AFM will closely work with the Country Director to create, implement and analyze financial budgets and forecasts, ensuring alignment with programmatic strategies.

The AFM will also be responsible for setting up and maintaining adequate in-country financial reporting in accordance with government regulations, managing Room to Read’s legal compliance in Vietnam, navigating procedures for expansion and complying with all governmental standards, requirements, and regulations. AFM will be responsible for monitoring and verifying partner organizations’ account related to the projects and if necessary providing all the required training and guidance to the partner organization in order to align their accounts accordance with Room to Read requirements.

Primary Duties & Responsibilities

Finance Management:

• Work with the Country Director to create, implement and analyze budgets and forecasts, ensuring alignment with programmatic strategies and Global Office requirements.
• Prepare and submit all financial reporting documents required by Global Office in a precise and timely manner.  This includes: predicting cash needs on a monthly basis, maintaining required bank balances, processing wire transfers, completing detailed expense reports, etc
• Provide adequate support to Program team for clarifying and preparing budgets
• Prudent Quarterly/Monthly cash forecasting and reporting to Global Office
• Monitor funds release to partner organizations in coordination with the Program Director/Manager
• Financial reporting to Country Director and Global Office in precise and timely manner
• Set up and maintain adequate in country finance and accounting system in line with Vietnam’s laws and Room to Read’s Finance and Accounting Policy Manual
• Prepare Donor Financial Report when required
• Visit Field, understand the program challenges & support Partner Organizations’ in maintaining sound financial system and the management of funds
• Establish adequate internal control system & procedures within Room to Read Vietnam.
• Establish Standard Operating Procedures for activities, as necessary, for the finance department.

Accounting Management:

• Maintain excellent records related to bookkeeping, expenses, funds, partnership ventures, that are at all times accurate, substantiated, up to date, sufficiently detailed and prepared for random spot checks by internal audit functions
• Ensure the security, relevancy and applicability of Accounting software
• Supervise & Support subordinates in classifying expenses into appropriate account head and entering into accounting software
• Supervise & Support subordinates for maintaining records related to book keeping, expenses, funds, partnership ventures
• Train all RTR staff in finance matters as appropriate so that there is uniformity of understanding within the organization in terms of Budgeting, Forecasting, Fund Requests, Compliance, Internal Audits etc.
• Prepare monthly accounting report and reporting to Country Director and Global Office in precise and timely manner
• Provide Capacity Building training to Accounting personnel of Partners
• Ensure timely recording of all accounting transactions in General Ledger
• Monitor and verify the Partner Organization’s account etc

Policy Compliance:

• Ensure all relevant Government Acts, Rules, and Regulations like provision of taxation, Value Added Tax, Personal Income Tax etc. are followed
• Implement relevant accounting standards, audit standards and Generally Accepted Accounting Practice
• Implement all Financial and Accounting Policy Manual (FAPM), Human Resources and Administrative guidelines to the extent applicable to finance & accounting.
• Implement all country specific internal policy guidelines
• Make relevant report to Government, Global Office and Country Director if any in timely and precise manner
• Remain updated with policy changes within the country.
• Follow up & support all departments in complying with internal audit observations and ensure closure within agreed time.
• Support GO by providing all documents, statements, justifications etc as required during GO external audits..
• Review and evaluate Room to Read's various policies, system, procedure, applicable Rules and Regulations and recommend  for implementation and appropriate revision
• Review and support to manage overall internal control system
• Support colleagues in clarifying all policies, Government requirements etc.
• If appointed by CD/ Management, be part of various committee/team and actively participate.
• As part of Country Management Team attend the periodic meetings and provide guidance/inputs for strategic & management issues of the Country Office.

Meetings/Networking

• Participate and conduct meetings with relevant Finance & Accounting organizations within the country.
• Represent Room to Read at relevant meetings and occasionally assist in hosting key donor visits if any
• Provide regular updates on Finance activities and plans at regular meetings with management staff

Qualifications:

Required:

• Vietnamese citizen.
• Master or Bachelor’s Degree in Finance or related field (Accounting, Management…etc.)
• Minimum 5-7 years of experience with NGO or Private Sector in overseeing multi-sectors including Accounting and Finance etc.
• Experience in successful implementation of a wide range of responsibilities in a prior financial services position
• Knowledge of Vietnam financial and tax regulations
• Broad financial management skills to direct financial planning, accounting, internal control
• Proven integrity and good character especially in the stewardship of resources, transparency and accountability
• Strong verbal and written communication skills in English and Vietnamese
• Working knowledge of accounting and/or financial management software, and MS Office applications.

Preferred:

• Qualified or advanced degree in finance related field
• Strong commitment to team management approach, including good managerial, leadership, supervisory, interpersonal and negotiating skills
• Proven capacity to interact and negotiate with international partners, government officials, and corporate partners.
• Good reasoning ability and sound judgment
• Have a very high level of personal and professional integrity and trustworthiness
• Have a strong work ethic, take initiative, and require minimal direction
• Have cross-cultural management experiences
• To be successful as a member of the Room to Read team, you will also:
• Have a passion for our mission and a strong desire to impact an up-and-coming non-profit organization
• Be an innovative and creative thinker; you’re not afraid to try something new and inspire others to do so
• Have a very high level of personal and professional integrity and trustworthiness
• Have a strong work ethic and require minimal direction
• Work well independently as well as part of a team
• Thrive in a fast-paced and fun environment

Expected starting:  June 2015

Application Procedure:

Please send your Curriculum Vitae (in English) to HR department at [email protected]

Application due: until the position is filled.

Due to the high volume of applicant response, not all applicants may receive a response from Room to Read. Only short-listed candidates will be contacted.   

Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.