Part Time Administration Officer

Job description

Purpose and duration:
To take care of  the administrative tasks relating to office management and the projects, in order to support the Netherlands Red Cross in Vietnam to effectively carry out its programme, including support to Vietnam Red Cross and alignment with donor requirements.
The Administration Officer will be assigned to the Office of the Netherlands Red Cross in Hanoi on a full time basis. In this capacity his/her specific duties and responsibilities include:

Office administration
- Contribute to a smooth running office, by taking care of:
- Purchase office supply and stock keeping;
- Procure office equipment, and update fixed asset register accordingly;
- Arrange for accounts for mobile phones, landline phones and e-mail.
- Contact service companies whenever a problem with equipment or communication means (internet, email, phone) occurs.
- Translate, or arrange translation of relevant documents and correspondence (from
- Every 3 months, go to DIPSERCO and Tax Department for payment (or receipt of invoice) of social insurances and tax payment.
- Receive, send and distribute mail;
- Logistical arrangement for fieldvisits of the Delegate and Project Officers (reservation for air, train or vehicle transport, hotel booking, visa arrangements)

Project administration
- Assist NLRC project staff in administrative duties regarding the ongoing and finalized projects in the NLRC office, including:
- Filing project documents;
- Translate, or arrange translation of relevant documents and correspondence (from Vietnamese into English and vice versa);
- Follow-up with VNRC to collect and file documents related to source of verification of the projects.

Financial Administration
- Assist the Financial Officer in:
- Take care of regular cash payments;
- Take care of handing out WA and make sure clearance is done on time.
- Weekly reconcile the petty cash;
- Translate invoices into English;
- Carry out bankrelated matters (payments, collecting cash etc.)

General
- The Administration Officer will report to and is supervised by the NLRC Representative in Vietnam.

Besides, the Project Officer has the following general tasks:
- To represent the NLRC Project Office, and ensure effective working relationships with VNRC;
- To liaise closely with the International Federation and other National Societies of the Red Cross represented in Hanoi on office matters.
- Any other duty related to the work as and when requested by the NLRC.

Key requirements

Working Experience    Experience in working for  international organizations is a pre.
Language    Fluency in English, both orally and in writing.
Skills and qualities     Interest in working for a humanitarian organization;
Initiator: generating and implementing new ideas and initiatives to make the office run more efficiently;
Dynamic and ability to work independently;
Accurate and organized;
Supportive attitude;
Basic accounting skills;
Good communication skills;
Self-supporting in computers (MS Windows).

Application
Please sent your CV to the Netherlands Red Cross team by e-mail to [email protected] a.s.a.p.